Learning how to send a car across the country can seem daunting, but it’s a straightforward process when you know the steps. Arranging vehicle shipment requires deciding between open or enclosed transport based on your car’s value and your budget.
This guide will walk you through everything you need to know. We’ll cover choosing a transporter, preparing your vehicle, and understanding costs.
By the end, you’ll feel confident in managing your car shipment from start to finish.
How To Send A Car
Shipping a car involves hiring a professional auto transport company to move your vehicle from one location to another. It is a common service used for long-distance moves, online vehicle purchases, or seasonal relocation. The core process involves getting quotes, booking a carrier, preparing your car, and tracking its delivery.
You are not just paying for the physical movement. You are paying for expertise, insurance, and peace of mind. A reputable company handles the logistics, legal paperwork, and protects your investment.
Key Factors To Consider Before Shipping
Before you request quotes, you need to answer a few key questions. These factors directly influence the cost and logistics of your shipment.
Having this information ready will make the quoting process faster and more accurate.
Vehicle Specifications
The make, model, and condition of your car are crucial. Standard sedans are the easiest and cheapest to ship. Larger vehicles like trucks, SUVs, or vans cost more due to their size and weight.
Non-running vehicles, such as project cars or classics, also require special handling and will incur an additional fee. Always disclose if your car is inoperable.
Pickup and Delivery Locations
Major metropolitan areas are typically easier and cheaper to service due to higher carrier availability. Remote or rural locations may have limited truck access and can cost more.
Be as flexible as possible with your dates. Offering a wider pickup or delivery window can sometimes reduce the price.
Timeline and Seasonality
Do you need expedited shipping? Normal transit times can range from 1 to 2 weeks for cross-country trips. If you need it faster, you’ll pay a premium.
Remember that demand peaks in summer and early fall. Prices are generally higher during these busy seasons.
Choosing The Right Transport Method
This is one of the most important decisions you’ll make. The two primary methods are open and enclosed transport.
Open Air Transport
This is the most common and economical choice. Your car is shipped on a multi-level trailer alongside other vehicles, exposed to the elements.
- Cost-effective: It is significantly cheaper than enclosed transport.
- Widely available: The vast majority of carriers use open trailers.
- Efficient for standard vehicles: Perfect for daily drivers and modern cars.
The main drawback is exposure to road debris and weather. For most common cars, this is a perfectly acceptable and safe option.
Enclosed Transport
Your vehicle is placed inside a fully enclosed trailer, protecting it from weather, debris, and road grime. This is the preferred method for high-value, classic, or exotic cars.
- Maximum protection: Shields from rain, sun, hail, and road salt.
- Ideal for luxury cars: A must for vehicles where pristine condition is paramount.
- Greater security: Limited access during transit.
The enhanced protection comes at a higher cost, often 30-60% more than open transport.
Step-By-Step Guide To Shipping Your Car
Follow these steps to ensure a smooth and successful vehicle shipping experience.
Step 1: Research and Get Multiple Quotes
Start by getting quotes from at least 3-5 reputable companies. Be wary of quotes that seem too good to be true—they often are. Use online brokerages or direct carriers.
Provide identical information to each company for a fair comparison. The quote should include all fees, not just a base rate.
Step 2: Verify Company Credentials
Never skip due diligence. Check the company’s operating authority with the Federal Motor Carrier Safety Administration (FMCSA) using their USDOT number.
- Look up their USDOT number on the FMCSA website.
- Verify they have active auto transport insurance (at least $1 million in liability).
- Read customer reviews on independent platforms like the Better Business Bureau (BBB) or Transport Reviews.
Step 3: Book Your Shipment
Once you’ve chosen a company, you’ll book your shipment. You will likely need to pay a deposit to secure your spot on the trailer. Read the contract carefully before signing.
Ensure you understand the terms, including the estimated pickup window, delivery timeline, and payment schedule. Get everything in writing.
Step 4: Prepare Your Vehicle
Proper preparation prevents problems. Follow this checklist before the driver arrives:
- Wash your car: This makes it easier to note any existing damage during inspection.
- Document pre-existing damage: Take timestamped photos and videos from all angles.
- Remove personal belongings: Transport insurance does not cover items left inside the car.
- Check fluid levels: Ensure no leaks are present.
- Disable alarms: Provide the driver with any necessary keys or disarming instructions.
- Leave about a quarter tank of fuel: This is standard for safe loading and unloading.
Step 5: The Pickup and Inspection
On pickup day, the carrier driver will conduct a thorough inspection with you. They will note any dents, scratches, or imperfections on a Bill of Lading (BOL).
Review this document carefully. The BOL is a legal record of your car’s condition at pickup. Make sure you agree with all notations before signing it. Keep your copy safe.
Step 6: Tracking and Communication
A good company will provide updates. You may get a direct phone number for the driver or dispatcher. Use it sparingly, as they are focused on driving safely.
Understand that transit times are estimates. Weather, traffic, and routing can cause delays. Maintain reasonable expectations for communication.
Step 7: Delivery and Final Inspection
Upon delivery, inspect your vehicle again with the driver. Compare its condition to the notes and photos from the initial inspection. Use the same copy of the BOL you signed at pickup.
Only sign the final delivery receipt once you are satisfied. This is your chance to note any new damage that may have occured during transit. Then, complete the final payment as agreed.
Understanding Costs And Insurance
Car shipping costs are not fixed. They fluctuate based on market demand, fuel prices, and route popularity. A cross-country shipment typically ranges from $800 to $2,000 for open transport.
What Influences The Price?
- Distance: The primary cost driver, but not always linear.
- Vehicle size and type: Larger, heavier, or non-standard vehicles cost more.
- Transport type: Enclosed is more expensive than open.
- Season and demand: Prices rise during peak moving seasons.
- Route popularity: High-demand lanes (e.g., California to Texas) can be cheaper than less-traveled ones.
Insurance and Liability Coverage
Reputable carriers are required to have cargo insurance. This covers damage to your vehicle during transit. Always ask for a certificate of insurance.
Understand the deductible and claims process. The carrier’s primary insurance is your first recourse. You can also check with your personal auto insurance policy to see if it offers any supplemental coverage during transport.
Common Mistakes To Avoid
Avoid these pitfalls to ensure a stress-free shipping experience.
- Choosing based on price alone: The cheapest option can lead to hidden fees, poor communication, or unreliable service.
- Not reading the contract: Understand the pickup/delivery windows, payment terms, and cancellation policy.
- Failing to document the vehicle: Photos and videos are your best evidence if a dispute arises.
- Leaving personal items in the car: They are not covered by insurance and are a theft risk.
- Being inflexible: A little flexibility on pickup or delivery dates can save you money and hasten the process.
FAQ Section
Here are answers to some frequently asked questions about sending a car.
How long does it take to ship a car across the country?
For door-to-door service across the United States, expect 1 to 2 weeks. This includes the pickup window, actual transit time, and delivery scheduling. Coast-to-coast driving time alone is typically 5-7 days.
What is the cheapest way to ship a car?
The cheapest way is almost always open transport during the off-season (late fall through early spring). Being flexible with your pickup and delivery dates can also lead to lower rates, as carriers can optimize their routes.
Should I use a broker or a direct carrier?
Brokers act as middlemen who book your car with a carrier. They offer convenience and multiple options. Direct carriers operate their own trucks. Both can be reputable. The key is to research the specific company’s credentials and reviews, regardless of their business model.
Can I ship my household goods inside my car?
No, it is strongly discouraged and often against the carrier’s policy. Auto transport insurance does not cover personal items left in the vehicle. Furthermore, excess weight can affect the safety of the transport and may violate road weight limits.
How is the price for car shipping calculated?
Price is based on a combination of distance, vehicle size, transport type (open/enclosed), current market demand, fuel costs, and the specific pickup/delivery route. It’s a dynamic market price, not a simple per-mile rate.