The decision to ship a car often comes down to comparing the cost of transport versus driving it yourself. Learning how to ship a car can save you time, reduce wear and tear, and provide peace of mind during a long-distance move or vehicle purchase. This guide provides a clear, step-by-step process to ensure your vehicle arrives safely at its destination.
You will learn about different transport methods, how to get accurate quotes, and how to prepare your vehicle. We will also cover what to expect on pickup and delivery day. By the end, you’ll feel confident in choosing a reputable auto transport company.
How To Ship A Car
Shipping a car involves several key stages. It’s not just about making a phone call and waiting. A successful shipment requires planning, research, and preparation. The core process can be broken down into a few major steps you need to follow.
First, you gather quotes from multiple companies. Then, you book your shipment and prepare your vehicle. Finally, you handle the pickup and delivery inspection. Each step has important details that affect the overall cost and safety of your car.
Research And Get Quotes
This is the most critical phase. Rushing this step can lead to higher costs or working with an unreliable carrier. You should start this process at least two to three weeks before your ideal shipping date, especially during peak seasons like summer.
Begin by identifying several auto transport companies. Look for firms with good online reviews and proper licensing. The U.S. Department of Transportation requires all carriers to have a USDOT number. You can verify this number and check a company’s safety record on the Federal Motor Carrier Safety Administration (FMCSA) website.
What To Ask When Getting A Quote
When you contact companies, be prepared with specific information. This ensures your quote is as accurate as possible. Don’t just accept the first price you hear.
- Vehicle Details: Make, model, year, and whether it’s running or non-running.
- Transport Type: Open or enclosed carrier (more on this later).
- Route: Exact pickup and delivery zip codes or cities.
- Timeline: Your desired pickup window and delivery expectations.
Get quotes from at least three to five different companies. Be wary of quotes that seem too good to be true; they often are. A very low bid might mean hidden fees or a less reputable carrier. Compare not just the price, but also the terms and the company’s responsiveness.
Choose Your Transport Method
You have two primary choices for how your vehicle is transported: open or enclosed carriers. The right choice depends on your vehicle’s value and your budget.
Open Carrier Transport
This is the most common and economical method. Your car is shipped on a multi-level trailer along with other vehicles. It’s exposed to the elements and road debris, but it’s a safe option for most standard cars.
- Pros: Significantly cheaper, more available carriers, can handle almost any vehicle.
- Cons: Vehicle is exposed to weather, dust, and road grime.
- Best for: Everyday vehicles, long-distance moves, non-operational cars.
Enclosed Carrier Transport
This method provides a fully enclosed trailer, offering protection from weather, debris, and road salt. It’s the preferred choice for luxury, classic, exotic, or brand-new vehicles.
- Pros: Maximum protection from weather and road hazards.
- Cons: Costs 30-60% more than open transport, fewer carriers available.
- Best for: High-value cars, antiques, custom builds, or vehicles in pristine condition.
Book Your Shipment
Once you’ve compared quotes and chosen a company, it’s time to book. You will typically pay a deposit to secure your spot on the carrier’s schedule. The remaining balance is usually due upon delivery of the vehicle.
Carefully review the contract or bill of lading before signing. Ensure all details are correct: your name, the vehicle description, the pickup and delivery addresses, the agreed-upon price, and the insurance coverage provided by the carrier. The contract is your legal protection, so understand what your signing.
Prepare Your Vehicle
Proper preparation protects your car and simplifies the process for the driver. Don’t leave this until the last minute. A well-prepared vehicle ensures a smooth inspection at pickup and delivery.
- Wash Your Car: A clean exterior makes it easier to document any existing damage. Take photos from all angles, including close-ups of any dents, scratches, or imperfections.
- Check Fluid Levels: Ensure there are no active leaks. Top off essential fluids like coolant and oil if needed, but keep the gas tank at most a quarter full. A lighter car is cheaper to transport.
- Disable Alarms: If your car has an alarm, provide the driver with instructions to disable it or leave the keys/fob in a way that prevents it from going off during transit.
- Remove Personal Items: Carriers’ insurance does not cover personal belongings left inside the vehicle. Remove all items, including toll transponders, phone chargers, and documents in the glove box.
- Document Mileage: Note the exact mileage at the time of pickup. The driver will also record this on the bill of lading.
- Make Minor Repairs: If your car is non-running, inform the carrier in advance. For running cars, ensure the battery is charged and tires are properly inflated.
Pickup And Delivery Process
On the scheduled pickup day, the carrier or a local driver will contact you to confirm the arrival window. Be flexible, as traffic and weather can affect timing. The driver will perform a thorough inspection of your vehicle with you present.
Together, you will note any pre-existing damage on the bill of lading. This document is crucial. Make sure every scratch or dent is listed before you sign. Take your own timestamped photos as well. Once the inspection is complete, the driver will load your vehicle and provide you with an estimated delivery date.
The Delivery Inspection
Upon delivery, you must inspect the vehicle again before accepting it and making the final payment. Compare the car’s condition to the notes and photos from the pickup inspection.
- Check for any new damage that was not previously documented.
- Verify the mileage has not increased significantly (a few dozen miles for loading/unloading is normal).
- If you find new damage, note it on the bill of lading before you sign the delivery receipt. Do not accept the vehicle until the damage is properly documented.
Once you are satisfied, sign the paperwork, pay the remaining balance (usually via cashier’s check or cash), and your car is ready to go. Keep all shipping documents for your records.
Understanding Costs And Timing
The cost to ship a car is not fixed. It fluctuates based on several market factors. Understanding these can help you get the best price and set realistic expectations.
Key Factors That Influence Price
- Distance: The primary cost driver, but not always linear. Cross-country trips are often more cost-effective per mile than shorter hauls.
- Vehicle Size and Weight: Larger vehicles (SUVs, trucks) take up more space and may cost more than compact cars.
- Transport Type: Enclosed transport costs significantly more than open transport.
- Season and Demand: Prices are higher during peak moving seasons (summer) and in high-demand routes (to/from Florida, California, etc.).
- Flexibility: Offering a wider pickup window (e.g., 3-5 days instead of 1-2) can sometimes lower the price.
Average Transit Times
Transit time depends on the distance and the carrier’s route. The driver may have other vehicles to pick up and drop off along the way. Here are general estimates:
- Coast-to-Coast (e.g., LA to NY): 7-10 days.
- Mid-distance (e.g., Chicago to Dallas): 4-6 days.
- Short-distance (under 500 miles): 2-4 days.
Remember, these are averages. Weather, road closures, and logistical delays can affect the schedule. Good communication with your broker or carrier is key.
Choosing Between A Broker And A Carrier
You will encounter two types of companies: brokers and carriers. Knowing the difference is important for managing your expectations.
Auto Transport Brokers: They act as middlemen. They take your order and then find a licensed carrier to haul your vehicle. They handle the paperwork and customer service but do not own the trucks. Most online quote forms are from brokers.
Auto Transport Carriers: These companies own the trucks and employ the drivers. They have direct control over the shipment. Working directly with a carrier can sometimes be simpler, but they may have less availability.
Both options can be reputable. If using a broker, ensure they are registered with the FMCSA and ask how they vet their carriers. A good broker will provide you with the carrier’s information once your shipment is booked.
Insurance And Liability Coverage
Every licensed carrier is required to carry cargo insurance. This insurance covers damage to your vehicle during transit. However, it is not a substitute for your own due diligence.
Always ask for a certificate of insurance from the carrier or broker. Verify the coverage amount and the deductible. Standard coverage is usually around $100,000, but the per-vehicle limit may be lower. If you have a car worth more than the carrier’s policy limit, you should arrange for supplemental insurance through your own provider.
The bill of lading is your primary tool for filing a claim. If damage occurs, you must note it at delivery. Claims are processed through the carrier’s insurance company, not the driver. Take clear photos and submit your claim promptly.
Common Mistakes To Avoid
Being aware of common pitfalls can help you avoid stress and extra costs. Here are mistakes people often make when shipping a car for the first time.
- Not Researching Enough: Choosing the cheapest quote without checking reviews or licensing.
- Failing to Prepare the Vehicle: Not washing it, leaving personal items inside, or having a full gas tank.
- Incomplete Inspection: Rushing the pickup or delivery inspection and not documenting damage thoroughly.
- Poor Timing: Waiting until the last minute to book, especially during busy seasons, which limits options and increases price.
- Not Understanding the Contract: Signing without reading the terms, especially regarding cancellation policies and payment methods.
FAQ Section
How Much Does It Cost To Ship A Car?
Costs vary widely based on distance, vehicle size, and season. On average, shipping a standard sedan across the country on an open carrier ranges from $800 to $1,500. Shorter routes or larger vehicles will have different pricing. Always get multiple quotes for an accurate estimate for your specific shipment.
What Is The Safest Way To Ship A Car?
The safest method is enclosed transport, as it protects the vehicle from weather and road debris. However, open transport is also very safe for most cars and is used by manufacturers and dealerships daily. The safety of any shipment largely depends on choosing a reputable, licensed carrier with a good safety record.
How Long Does Car Shipping Take?
Transit times depend on the distance. A cross-country shipment typically takes 7 to 10 days. Regional shipments of 500 miles may take 2 to 4 days. These are door-to-door transit estimates and do not include the time it takes to schedule the pickup after booking.
Can I Ship My Car With Personal Belongings Inside?
No. It is strongly discouraged and often against carrier policy. The carrier’s insurance does not cover personal items, and excess weight can be a safety issue. Furthermore, it may violate federal cargo regulations, putting the driver at risk. Always remove all personal belongings.
What Paperwork Do I Need To Ship My Car?
You will need a valid driver’s license or government ID. The carrier will need the vehicle’s title and registration only if you are not traveling with the car. If you are moving with it, having your documents is usually sufficient. The primary paperwork is the Bill of Lading, which you will sign at pickup and delivery.
Shipping a car is a straightforward process when you understand the steps. By researching companies, preparing your vehicle, and conducting thorough inspections, you can ensure a smooth experience. Start your planning early, ask plenty of questions, and you’ll have your vehicle transported safely to its new location.