Figuring out how to ship a car out of state can seem daunting, but it’s a straightforward process when you know the steps. To ship a car out of state, you’ll typically choose between open-air or enclosed transport carriers. This guide will walk you through everything you need to know, from selecting a company to preparing your vehicle for its journey.
We’ll cover the costs, timing, and paperwork involved. By the end, you’ll feel confident in arranging safe and reliable auto transport.
How To Ship A Car Out Of State
Shipping a car across state lines involves hiring a professional auto transport company to move your vehicle. You are not driving it yourself. The process requires research, preparation, and understanding your options to ensure a smooth experience.
Thousands of vehicles are shipped every day for reasons like relocation, online car purchases, or seasonal moves. The key is to plan ahead and choose a reputable service.
Understanding Your Auto Transport Options
The first decision you’ll make is choosing between the two main types of carrier. Your choice impacts price, protection, and availability.
Open-Air Transport
This is the most common and economical method. Your car is transported on a multi-level trailer along with other vehicles. It’s fully exposed to the elements and road debris.
- Pros: Significantly cheaper, widely available, can handle most standard vehicles.
- Cons: Less protection from weather, road grime, and flying debris.
- Best for: Everyday cars, trucks, and SUVs that are in good condition but not ultra-valuable.
Enclosed Transport
Your vehicle is shipped inside a fully enclosed trailer. This provides maximum protection from weather, rocks, and dust.
- Pros: Superior protection for your vehicle’s exterior. Ideal for classic, luxury, or exotic cars.
- Cons: Costs 30-60% more than open transport. Less availability.
- Best for: High-value vehicles, antiques, classics, cars under restoration, or vehicles with custom paint jobs.
Key Factors That Determine Shipping Cost
Car shipping quotes are not fixed. They vary based on a dynamic market. Understanding these factors helps you get a fair price.
- Distance: The primary cost driver. Longer distances cost more, but the price per mile often decreases.
- Vehicle Size and Weight: Larger, heavier vehicles (like trucks or SUVs) take up more space and may require special equipment, increasing the cost.
- Transport Type: Enclosed transport is always more expensive than open transport.
- Season and Demand: Prices rise during peak seasons (summer, end of months, holidays) due to high demand.
- Route Popularity: Shipping between major cities on common routes (e.g., Los Angeles to Phoenix) is often cheaper than shipping to or from remote rural areas.
- Vehicle Condition: A car that cannot drive onto the trailer (non-running) will incur an additional fee for a winch or forklift.
- Timeline: Needing expedited or guaranteed pick-up dates usually costs extra.
A Step-By-Step Guide To The Shipping Process
Follow these steps to ensure a hassle-free car shipping experience.
Step 1: Research and Get Multiple Quotes
Start by getting quotes from at least 3-5 reputable companies. Use online quote forms but be prepared to finalize details over the phone. Be wary of quotes that seem too good to be true.
Provide accurate information about your vehicle make, model, year, and condition. Give the exact pickup and delivery zip codes.
Step 2: Vet the Auto Transport Companies
Do not choose based on price alone. Check the company’s credentials thoroughly.
- Verify their USDOT number on the FMCSA (Federal Motor Carrier Safety Administration) website.
- Check their MC (Motor Carrier) number and insurance status.
- Read recent customer reviews on multiple platforms like Google, BBB, and Transport Reviews.
- Ensure they have active cargo insurance and ask for a certificate of insurance.
Step 3: Book Your Shipment and Understand the Contract
Once you choose a company, you’ll book your shipment. You may need to pay a deposit. Carefully review the Bill of Lading (BOL), which is the contract and receipt for your vehicle.
The BOL will list the vehicle’s condition at pickup. Make sure you understand the terms, including the estimated pickup and delivery windows, not exact dates.
Step 4: Prepare Your Vehicle for Pickup
Proper preparation prevents problems and disputes upon delivery.
- Clean Your Car: A clean exterior makes it easier to note any existing damage during inspection.
- Document Condition: Take timestamped photos and video of your car from all angles, noting any existing dents, scratches, or imperfections.
- Remove Personal Items: Transport companies’ insurance does not cover personal belongings left inside the vehicle. Remove all items.
- Check Fluid Levels: Ensure there are no active leaks. The car should have about a quarter tank of gas.
- Disable Alarms: If possible, turn off any alarm systems to prevent issues during transport.
- Provide Spare Keys: Have all sets of keys available for the driver.
Step 5: The Pickup and Inspection Process
On pickup day, the carrier driver will conduct a thorough inspection with you. They will note any damage on the Bill of Lading. You must review and sign this document.
Do not rush this step. Point out every scratch, no matter how minor. Your signature confirms the vehicle’s condition at the start of transit. Keep a copy of the BOL.
Step 6: During Transit and Tracking
Most companies offer tracking updates. Understand that transit times are estimates. Weather, traffic, and other pickups/deliveries can affect the schedule.
Maintain communication with your broker or the carrier for updates, but allow for reasonable flexibility.
Step 7: The Delivery and Final Inspection
Upon delivery, inspect the vehicle with the driver before you sign the release. Compare its condition to the notes and photos from pickup.
If you find new damage, note it clearly on the Bill of Lading before you sign. Take photos of the new damage. Once you sign a clean release, it becomes very difficult to file a damage claim later.
Complete final payment if a balance is due, usually via cashier’s check or verified funds.
Understanding Insurance And Damage Claims
Reputable carriers are required to have cargo insurance. This insurance covers damage that occurs during transport. It is not a replacement for your personal auto insurance.
Before booking, ask about the company’s insurance coverage limits. In the rare event of damage, you must file a claim with the carrier’s insurance company. Having your pre-shipment photos and a properly annotated BOL is crucial for a successful claim.
Top Mistakes To Avoid When Shipping Your Car
Avoid these common pitfalls to save money, time, and stress.
- Choosing the Lowest Price Blindly: Extremely low quotes often signal scams or brokers who will subcontract to unreliable carriers.
- Not Reading Reviews: Always check independent review sites, not just testimonials on the company’s own website.
- Failing to Prepare the Vehicle: Skipping the cleaning and documentation steps can lead to disputes over damage.
- Leaving Personal Belongings: Items can shift, break, or get stolen, and you have no recourse.
- Expecting Exact Pickup/Delivery Dates: Auto transport operates on windows (e.g., 1-5 days). Requiring a specific day often costs much more.
- Paying with Cash or Wire Transfer: Use a credit card when possible for payment protection. Avoid companies that demand large upfront wire payments.
FAQ: Frequently Asked Questions
How much does it cost to ship a car out of state?
Costs vary widely but expect to pay between $500 to $1,500 for open transport on a standard route. Cross-country shipments can range from $1,000 to $2,500. Enclosed transport adds a significant premium. Always get multiple quotes for an accurate estimate for your specific route and vehicle.
How long does it take to ship a car across the country?
For a cross-country shipment (e.g., coast-to-coast), expect transit time to take 7 to 14 days after pickup. Regional moves (under 1,000 miles) may take 3 to 7 days. These are estimates, and weather or logistical issues can cause delays.
Should I use a broker or a direct carrier?
A broker acts as a middleman, booking your car with a carrier. They can offer more options but you don’t control the carrier choice. A direct carrier owns their trucks. Both can be reputable. The key is to vet whomever you choose. Ask if they are a broker or a carrier upfront.
What paperwork is needed to ship a car?
You typically need your driver’s license and proof of insurance. The carrier handles the Bill of Lading. If you are shipping a car you just purchased, you may need the title or bill of sale. The transport company can advise on any specific requirements.
Can I ship a non-running car?
Yes, you can ship a non-running or inoperable vehicle. You must inform the company when getting a quote, as it requires special equipment to load and will cost extra. There is usually a “non-running” fee of $75 to $150.
Shipping a car out of state is a common and reliable service. By following this guide, doing your research, and preparing your vehicle, you can ensure your car arrives safely at its new destination. Start the process early to get the best rates and schedule for your move.