How To Freight A Car

If you need to move a vehicle across the country, learning how to freight a car is the practical solution. Freighting a car across long distances involves selecting a reputable transport company and understanding your service contract.

This process can seem complex at first. But with the right information, it becomes straightforward.

This guide will walk you through every step. You will learn how to choose a carrier, prepare your vehicle, and ensure a smooth delivery.

The core of how to freight a car rests on a few key decisions. You must pick a service type, find a trustworthy carrier, and handle the paperwork correctly.

Taking it step-by-step removes the stress. Let’s start with the fundamental choice you need to make.

Open Vs Enclosed Transport: Choosing The Right Service

Your first major decision is between open and enclosed transport. This choice affects cost, protection, and availability.

Open transport is the most common and affordable method. Your car is shipped on a standard multi-level trailer, exposed to the elements.

Enclosed transport provides a protected environment. Your vehicle is placed inside a fully covered trailer, shielding it from weather and road debris.

When To Choose Open Transport

Open transport is suitable for most everyday vehicles. Consider it if:

You are shipping a standard sedan, SUV, or truck.
Your route is common and well-traveled by carriers.
Budget is a primary concern.
The vehicle is in good condition but not a rare classic.

When To Choose Enclosed Transport

Enclosed transport is a premium service. It is recommended for:

Classic, vintage, or exotic cars.
High-value luxury vehicles.
Custom builds with delicate paint or modifications.
Motorcycles or vehicles being moved during harsh weather.

Researching And Selecting An Auto Transport Company

Choosing the right company is the most critical step for a successful move. A reliable carrier ensures your car arrives safely and on time.

Do not simply pick the cheapest quote. Thorough research is essential.

Verify Licensing And Insurance

Every legitimate interstate auto transporter must have a USDOT number issued by the Federal Motor Carrier Safety Administration (FMCSA).

Use the FMCSA’s online database to check their:

Operating authority status (must be “Active”).
Insurance coverage (must be current).
Safety rating and inspection history.
Any complaint records.

Read Customer Reviews And Testimonials

Look beyond a company’s website. Check independent review platforms like the Better Business Bureau (BBB), Google Reviews, and Transport Reviews.

Pay attention to how the company responds to negative feedback. Consistent patterns in reviews reveal a lot about their reliability.

Get Multiple Quotes And Understand Pricing

Always obtain at least three to five detailed quotes. Be wary of quotes that seem too good to be true—they often are.

Factors that influence the cost include:

Distance of the shipment.
Vehicle type and size.
Chosen transport method (open or enclosed).
Season and fuel prices.
Pickup and delivery location accessibility.

A reputable company will ask for details to give an accurate quote, not just a lowball estimate.

Preparing Your Vehicle For Shipment

Proper preparation protects your car and simplifies the process. Follow these steps once you’ve booked your transport.

Wash Your Car: A clean vehicle makes it easier to complete a pre-inspection report and note any existing damage.
Document Condition: Take date-stamped photos and videos from all angles. Focus on existing dents, scratches, and imperfections. This is your proof of prior condition.
Remove Personal Belongings: Transport companies’ insurance does not cover items left inside the vehicle. Remove all personal possessions, including items in the trunk and glove box.
Check Fluid Levels: Ensure there are no active leaks. The car must be in safe working order to be loaded and unloaded.
Disable Alarms: If possible, turn off any alarm systems to prevent issues during transit. Provide the driver with disarm instructions if you cannot.
Leave Minimal Fuel: A quarter tank or less is ideal. This reduces weight for transport and is a safety precaution.

Understanding The Paperwork And Process

Clear documentation is your safeguard. Do not skip or rush through the paperwork stage.

The Bill Of Lading

This is the most important document. It is a legally binding contract between you and the carrier.

When the driver arrives, you will both inspect the vehicle and note its condition on the Bill of Lading. Be meticulous. Note every scratch, dent, or chip on the form before you sign.

You will recieve a copy. Keep it in a safe place until your car is delivered and you’ve completed the final inspection.

Insurance And Liability Coverage

The carrier is required to have cargo insurance. Before signing, ask for a certificate of insurance and understand the coverage limits.

Your personal auto insurance may offer some coverage during transit. Contact your provider to clarify your policy’s terms.

Knowing who covers what gives you peace of mind.

The Pickup And Delivery Process

Pickup and delivery require flexibility. Drivers operate on tight schedules and may have a window of time rather than an exact hour.

For pickup:

Be available to meet the driver for the inspection.
Provide keys and any necessary disarm codes.
Sign the Bill of Lading after the inspection.

For delivery:

Inspect the vehicle again using your copy of the Bill of Lading.
Compare its condition to the pickup notes and your photos.
Only sign the release after you are satisfied. Note any new damage on the driver’s copy before signing.

Cost-Saving Tips For Auto Transport

While you shouldn’t choose solely on price, there are legitimate ways to reduce the cost of freighting your car.

Be Flexible: Offering flexible pickup and delivery dates gives carriers more options to fit your shipment into their route, often at a lower rate.
Choose Terminal Delivery: If possible, dropping off or picking up your car at a major terminal hub can be cheaper than door-to-door service in a remote area.
Ship During Off-Peak Times: Demand is highest in summer and around holidays. If you can ship in late fall or winter, you may find better rates.
Consolidate Shipments: If you are moving multiple vehicles, some companies offer discounts for shipping them together.
Book In Advance: Last-minute bookings often cost more. Try to book at least two to four weeks ahead of your desired date.

Common Mistakes To Avoid

Awareness of common pitfalls can save you time, money, and frustration.

Not Researching the Carrier: Failing to check USDOT numbers and reviews is the biggest mistake. It can lead to scams or poor service.
Paying a Large Deposit: Reputable companies typically only require a small booking fee. Be cautious of any carrier demanding full payment upfront.
Skipping the Inspection: Never sign a blank or incomplete Bill of Lading. The inspection report is your primary legal protection.
Failing to Prepare the Vehicle: Not removing personal items or leaving a full tank of gas can cause problems during transport.
Being Inflexible: Rigid pickup/delivery times can lead to missed appointments and added fees. Communication and flexibility are key.

FAQ: Frequently Asked Questions

Here are answers to some of the most common questions about car freighting.

How Long Does It Take To Freight A Car?

Cross-country transport typically takes 1 to 2 weeks. The exact time depends on distance, route, weather, and carrier schedules. Your chosen company should provide a realistic timeframe.

What Is The Cheapest Way To Ship A Car?

The cheapest way is usually open transport with flexible dates and terminal-to-terminal service. Always balance cost with the reputation of the carrier to ensure a reliable experience.

Is It Safe To Ship A Car?

Yes, when you use a licensed, insured, and reputable carrier. Properly documenting your vehicle’s condition and understanding the Bill of Lading are crucial steps for a safe shipment.

Do I Need Special Insurance To Transport My Car?

The carrier’s insurance is primary during transit. You should verify their coverage. Also, check with your own auto insurance company to see if your policy provides any supplemental coverage during transport.

Can I Pack Belongings In My Car During Transport?

No. It is strongly discouraged and often against the carrier’s rules. Their insurance covers the vehicle only, not personal contents. Items left inside are not protected and can shift, causing damage or violating weight limits.